How to set up scheduling privilege in Zoom

Overview/Introduction

Overview: Setting Up Scheduling Privileges in Zoom

Scheduling privileges in Zoom allow users to delegate the ability to schedule and manage meetings on their behalf. This feature is particularly useful for executives, managers, or anyone who needs assistance with organizing their meetings. By assigning scheduling privileges, you can ensure that your meetings are efficiently managed without requiring constant admin intervention.

Key Benefits:

  • Increased Efficiency: Quickly assign scheduling privileges without admin approval.
  • Enhanced Flexibility: Manage scheduling needs and adapt to changes easily.
  • Empowerment: Users control their schedules and access.
  • Improved Collaboration: Teams can easily assign scheduling privileges.
  • Better Time Management: Reduce back-and-forth with admins.
  • Scalability: Manage increased meeting volume as organizations grow.
  • Improved User Experience: Autonomy leads to higher satisfaction and productivity.
  • Enhanced Security: Handle sensitive meeting details directly.
  • Streamlined Processes: Simplify scheduling for better coordination.

Quick Steps to Set Up Scheduling Privileges:

  1. Sign In: Log in to the Zoom web portal. (ursinus.zoom.us) 
  2. Navigate to Settings: Click on the Settings option in the navigation menu.
  3. Access Meeting Tab: Go to the Meeting tab.
  4. Locate Schedule Privilege: Under the Other section, find Schedule Privilege (Scroll to the last option at the bottom).
  5. Assign Privileges: Click Add next to Assign scheduling privilege to, and enter the username or email address of the user.
  6. Optional Settings: You can add more users, allow management of private events, and enable access to cloud recordings and reports if permitted by an admin.
  7. Save Changes: Click Save to apply the settings.

By following these steps, you can efficiently delegate scheduling responsibilities, enhancing productivity and collaboration within your team.

 

Details

  1. Sign in to the Zoom web portal. (ursinus-edu.zoom.us)
  2. In the navigation menu, click Settings.
  3. Click the Meeting tab.
  4. Under Other, locate Schedule Privilege.
  5. Next to Assign scheduling privilege to, click Add.
  6. Under Users, enter a username or email address in the text box.
  7. (Optional) Click Add to add more users or email addresses to assign scheduling privilege.
    Note: There is no limit to how many users can be assigned scheduling privilege, but it may appear that you are limited to just 6 users. After clicking Add, scroll the list to view additional rows to assign scheduling privilege.
  8. (Optional) Select the Can manage my private events check box if you want a user(s) to manage your private events and view their details.
    Note: Users with scheduling privilege will see private events but with details hidden if they are not allowed to manage your private events.
  9. (Optional) If enabled by an admin, select the Allow above users to manage the recordings for their scheduled meetings check box to allow users with scheduling privilege to access and manage cloud recordings for scheduled meetings.
  10. (Optional) If enabled by an admin, click the Cloud Recording checkbox to also allow users with scheduling privilege to access and manage cloud recordings for scheduled meetings.
  11. (Optional) If enabled by an admin, click the Reports checkbox to also permit users assigned scheduling privilege to access the reports generated by meetings they are delegates for.
  12. Click Save.

If the user was assigned successfully, they will appear under Assign Scheduling Privilege to. However, they will need to sign out of the Zoom desktop app and sign in again before they will be able to schedule for you.

If scheduling privilege cannot be assigned because the user is not on your account or is not a Licensed user, you will receive an error message.

 

FAQs

 

See Also

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